It is that time of the year again to begin thinking about nominations for the upcoming 2018 Board vacancies.

The Nominating Committee of the Sugar Grove Chamber of Commerce & Industry is accepting self nominations for the 2018 Slate of Directors. There will be four (4) Directors elected to the Board and the length of term will be 2 years. Candidates must be willing to commit 6 to 10 hours a month in service to the Chamber Board. This commitment includes attendance and participation in the planning and preparation of Chamber functions. For a member of the Chamber to be qualified to be elected to the Board, they must: (1) have completed one year of active chamber committee participation and/or been a chamber member for 3 years; and (2) be a member in good standing. (Revised 9/15/2010) The election is held by return ballot and results are announced at the Annual Meeting.  Please complete and return a Board Member Application Form to Shari Baum c/o SG Chamber P.O. Box 765, Sugar Grove, IL 60554 by October 21, 2017. Click here to download the application.

The schedule for after the self nominating petitions have been received is as follows:

The chamber board will then approve a slate of candidates at their October board meeting.  The ballot for the slate of candidates will then be sent to the membership in November for voting.  All ballots will be tallied in early December (deadline date to be determined) and the four (4) new board members will be sworn in at the Annual Membership Meeting on December 14th.  The chamber board will then meet in early January to determine the new officers for the coming year and these new officers will be announced at the luncheon in February.

Click here to download the Board Member Description document.

Click here to download the Board Member Responsibilities document.

Below for your reference is the outline of officers and their responsibilities:

The officers of the corporation shall be a president, a vice-president, a secretary, a treasurer and two Board Members at Large. Officers whose authority and duties are not prescribed in these by-laws shall have the authority and perform the duties prescribed, from time to time, by the Board of Directors. A person cannot hold more than one office.

  1. President.

The president shall serve as the chief elected officer of the SUGAR GROVE CHAMBER OF COMMERCE AND INDUSTRY, and shall preside at all meetings of the membership and Board of Directors. Subject to the direction and control of the Board of Directors, the  president shall be in charge of the business and affairs of the corporation;  and shall see that the resolution and directives of the Board of Directors are carried into effect except in those instances in which that responsibility is assigned to some other person by the Board of Directors; and, in general, the president shall discharge all duties incident to the office of president and such other duties as may be prescribed by the Board of Directors.  Except in those instances in which the authority to execute is expressly delegated to another officer or agent of the corporation or a different mode of execution is expressly prescribed by the Board of Directors, the president may execute for the corporation any contracts, deeds, mortgages, bonds, or other instruments which the Board of Directors has authorized to be executed, and the president may accomplish such execution either under or without the seal of the corporation and either individually or with the secretary, any assistant secretary, or any other officer thereunto authorized by the Board of Directors, according to the requirements of the form of the instrument. The Executive Director, if one is employed, shall report to the president, or his designee.

  1. Vice-President.

The vice-president shall serve in the capacity of the president if the president is not able. The vice-president, or his designee, shall be an ex-officio of all committees.

  1. Treasurer.

The treasurer shall be the principal accounting and financial office of the corporation. The Treasurer shall be responsible for the safeguarding of all funds received by the Chamber. Such funds shall be kept on deposit in financial institutions, or invested in a manner approved by the Board of Directors. The treasurer shall (a) have charge of and be responsible for the maintenance of adequate books of account for the corporation; (b) have charge and custody of all funds and securities of the corporation, and be responsible therefore, and for the receipt and disbursement thereof; and (c) perform all the duties customarily incident to the office of a treasurer. If required by the Board of Directors, the treasurer shall give a bond for the faithful discharge of the duties of the treasurer in such sum and with such surety or sureties, as the board of directors shall determine. All checks will require two signatures as designated by the Board of Directors. The treasurer may delegate his or her duties. The treasurer is still responsible for overseeing, if another does the actual accounting and bookkeeping.

  1. Secretary.

The secretary shall record the minutes of the meetings of the Board of Directors in one or more books provided for that purpose; see that all notices are duly given in accordance with the provisions of these By-Laws or as required by law; be custodian of the corporate records and of the seal of the corporation; and perform all duties incident to the office of secretary and such other duties as from time to time may be assigned to him by the president or by the Board of Directors. The secretary may delegate some or all of his or her duties, with the consent of the Board. The secretary shall remain responsible for overseeing others performing all or part of those duties.

  1. Board Members at Large.

All duties that may be assigned by the Board of Directors and/or President.

 

Please contact Shari Baum at 630-466-7895 if you have any questions and on behalf of the Sugar Grove Chamber of Commerce & Industry we thank you for your consideration.